However, if you want to make the rule more complicated, then clicking Next will give you a whole lot more options:Īs you check on different conditions in the top list box, the rule description at the bottom will also populate with more hyperlinks. Then you can click Finish and you’re done. You’ll notice the bottom list box that is called “Step 2:” remains at the bottom with some underlined text. In reality, all of you have to do to setup the rule is click on the hyperlinks for people or public group and specified to choose the email address and where you want those emails to go. The most common rule is the first one listed, “ Move messages from someone to a folder“.

These are the most common ones and probably all you’ll ever need. The Rules Wizard dialog will pop up and it will show you some common rule templates. The Rules and Alerts main window will appear and by default you might see one rule already created depending on your version of Outlook.įrom here you will click the New Rule button to get started with your first Outlook email rule. Now to get started, open Outlook, click on the File tab and you’ll see the Manage Rules & Alerts button towards the bottom. The following procedure works on Outlook 2010, 2013, 2016, 2019 and Office 365.

You can create folders by right-clicking on Inbox or any folder and selecting New Folder. In order for rules to be useful, you should first create some folders underneath your Inbox to categorize your email, such as Projects, Work, Family, etc.

How to set up folders in outlook mail